Time Trakkr
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Features
For agencies
Pricing
Switch
Compare
Ask
Blog
Contact
Sign in
Request an invite
Help Center
Guides for everything Time Trakkr does. Signed in and stuck? You can also
contact support
.
Getting started
5 articles
Joining from an invitation
Accept a workspace invitation, sign in with Google or a password, and land in your timesheet.
Workspace tour
A quick map of the left sidebar and what each section is for.
Your first week
A day-by-day rhythm for tracking time, reviewing your week, and submitting it before the deadline.
Workspace settings
What an owner or admin can configure for everyone — time tracking rules, approvals, formats, visibility and security — and where each lives.
Finding out what's new
A dialog after sign-in when something notable ships, and a full log under Settings that never disappears.
Tracking time
7 articles
Day, week, and calendar views
Switch between the three timesheet layouts, move between dates, and submit a week for approval.
Timers
Start and stop a running timer, choose duration or start-and-end tracking, and understand rounding.
The AI assistant
Ask about your time or tell the assistant to log it, and confirm every change before it is written.
Calendar drafts
Connect your calendar so meetings become draft time entries you confirm or dismiss on your timesheet.
Linking time to Jira issues
Attach entries to Jira issues from the timesheet, let the project and task fill themselves in, and mirror hours back as worklogs.
Long-running timers and busy weeks
Time Trakkr nudges you when a timer has been left running, and flags a week logged well above your contracted hours. It never stops a timer on its own — but if you stop one yourself after it has run over 16 hours, it asks you to confirm the real hours rather than trusting the clock.
Notes on time entries
What notes are for, where they show up, and how to make them required for everyone.
Team
7 articles
Roles and permissions
What owners, admins, managers, and members can each do, and who sees money.
Employees and contractors
Classify each person as an employee or a contractor for reporting, without changing what they can see or do.
Inviting people
Invite a new person, invite imported members in bulk, and track who has accepted.
Capacity and utilization
Set each person's weekly hours, and understand how time off, public holidays and part-time patterns change what utilization means.
Groups
Tag a set of people — "x-team", "on-call" — and ask about them together.
Schedule and bookings
See who has room before you commit to work, book people onto projects, and compare what was planned against what was tracked.
Changing many people at once
Use Settings → Bulk actions to update rates, groups, designations, project assignments and more for any number of people in one go.
People & time off
9 articles
The People add-on
What the People add-on adds — employee profiles, time off, performance reviews, compensation and documents — and how to turn it on.
Setting up time off
Create leave types and policies, put people on them, and load public holidays so leave costs the right number of hours.
Requesting and approving time off
Book leave, see what it will cost before you submit, and approve or decline requests.
The time off calendar
See who is away this month laid out side by side, and approve or decline from the same screen.
Performance reviews
Build a review template, issue a cycle, write reviews, and share them deliberately.
Employee profiles
What is on a profile, who can edit which parts, and how the roster works.
Compensation
Dated salary history, who can see it, and the change log behind every correction.
Systems access
Keep a tick-list on each profile of the systems a person has been given access to, for onboarding and offboarding.
HR documents
Store contracts and right-to-work evidence, request documents from people, and track expiry.
Clients & projects
8 articles
Clients and contacts
Create the companies you work for, add the people you bill, and archive clients you no longer serve.
Project billing types
Choose how a project bills — hourly, fixed fee, or non-billable — and understand where each rate comes from.
The task library
Build a reusable list of the activities your team tracks, and control which ones land on new projects.
Project budgets
Set an hours or cost budget, see on the project and in the list when one is running out, and choose who can see the progress.
Auto-assign and pinning projects
Add the right people to new projects automatically, and pin the projects you use most to the top of your list.
Expenses and receipts
Record costs against a project, attach a receipt, and bill them on to a client alongside tracked time.
Roles on a project
Record who the account manager or project manager is on a project, and set it for a whole client at once.
Reading a project's hours
The hours chart, its scale and budget line, switching between weeks and months, and clicking any figure to see the entries behind it.
Approvals & reports
7 articles
Submitting a week for approval
Send your week to your approver, read the status labels, and edit after a rejection.
Approving time
Review submitted weeks, approve or reject per person, and understand approver scope.
Locked entries
Why a time entry is locked, how to read the lock label, and how each kind unlocks.
Reports and saved reports
Build reports, read the report views, export to CSV, and save templates to re-run.
Client reports
Export the entry-level detail a client report is assembled from — date, project code, task, notes, hours, first and last name, and the ticket.
Weekly project rollups
Send account managers and project managers a weekly summary of the projects they look after, addressed by role rather than by mailing list.
Finding who has not logged time
Use Reports → Coverage to see, across a date range, exactly who is missing which day — without opening each person's profile.
Billing
7 articles
Client links
Share an invoice or estimate with a client through a private link that needs no login.
Invoicing tracked time
Turn unbilled hours and expenses into a draft invoice, send it, and record payments.
Free-form invoices
Create an invoice by hand with your own line items, taxes, and terms, then record payments.
Estimates
Create an estimate, send it for the client to accept or decline, and convert it to an invoice.
Retainers
Track funds a client pays in advance and draw them down against invoices.
Recurring invoices
Set up a schedule that mints a draft invoice on each cycle, then pause or resume it.
Configuring invoices and e-invoicing
Tour the Configure tab — company info, defaults, appearance, messages, labels, item types — and export a UBL e-invoice.
Integrations
12 articles
Migrating from Harvest
Import your Harvest clients, projects, people, and full time history in two safe, repeatable steps.
Migrating from Toggl Track
Bring your Toggl clients, projects, people, and full time history over with an API token.
Slack
Install Time Trakkr in your Slack workspace for reminder and approval DMs, and log time with the /track command.
Jira
Connect your own Jira account to link issues, and let an admin write rules saying where each issue’s time belongs.
Migrating from Clockify
Bring your Clockify clients, projects, people, and full time history over with an API key.
Importing time from any CSV
Map the columns of any export — Toggl, Clockify, Harvest, or a spreadsheet — and import entries.
MCP and AI clients
Connect Claude, Claude Code, or Cursor straight to your workspace over MCP, governed by your role.
The API and webhooks
Where to find the REST API reference, the token kinds, and how signed webhooks notify your systems.
Sharing an assistant conversation
Send a teammate a conversation you had with the assistant, what they can and cannot do with it, and what sharing reveals.
Scheduled backups
Export your data on a schedule to storage you already own — what's in the archive, what isn't, and which providers are actually available.
Using your own Anthropic key
Run Time Trakkr's AI features on your own Anthropic account instead of ours, so prompts go through your account under your terms.
Rating an assistant answer, and what we review
Thumbs up or down on any answer, and a plain account of what Time Trakkr reviews to improve the assistant — the question, the tools it chose, and your rating, never the answer or the figures behind it. Administrators can switch reviewing off.
Account & security
6 articles
Two-factor authentication
Add a second sign-in step with an authenticator app and backup codes, and understand when your workspace requires it.
Signing in with Google
Use Continue with Google, link Google to an existing account, and understand workspaces that require Google sign-in.
Custom domains
Serve Time Trakkr from your own hostname by adding two DNS records and letting verification run in the background.
Notifications and timezones
Choose which emails, reminders and in-app notifications you receive, set your personal timezone, and understand the reminder rules admins configure.
Changing your email address
Change the address you sign in with, what happens while the change is pending, and when an administrator can change it for you.
Resetting your password
Set a password for the first time, reset one you have forgotten, and change the one you have.