Approving time

Approving is how a week of tracked time becomes final. Approving a week locks its entries so they can be reported on and billed with confidence; rejecting a week sends it back for edits. Approvals live on the Approvals page and are available to managers, admins, and owners. A member who sees "Approvals are available to managers and admins." does not have an approver role.

Reviewing a week

The page opens on the current week and on submitted time.

1. Open Approvals.
2. Move between weeks with the date arrows at the top.
3. Use the status selector to switch between Status: Pending Approval, Status: Approved, and Status: Unsubmitted.
4. Narrow the list with the Client, Project, and Teammate filters when you only want to see part of the team.

Each person appears as one row showing their total hours, a billable split, and billable and non-billable expenses. A summary panel above the table totals time and expenses across everyone in view. The banner sums it up: "Time and expenses are editable until approved. Approving a week locks its entries; rejecting unlocks them for edits and resubmission."

Approving and rejecting

While viewing Pending Approval, each row carries two actions:

1. Select Approve to sign off that person's week. Their entries lock.
2. Select Reject to send the week back. Their entries unlock so they can edit and resubmit.

To clear a whole screen at once, use Approve visible timesheets, which shows the count of rows it will approve, for example "Approve visible timesheets (6)." It approves everyone currently listed, so apply your filters first.

Whose time you can approve

What you see depends on your role:

• Owners and admins approve anyone in the workspace.
• Managers approve their direct reports (the people whose reports-to points at them), plus their own week, plus any project where they are set as the project manager.
• Members with the project-manager flag on at least one project can approve time on those projects only. This does not give them any other manager ability, and it never reveals money beyond their role. Members without the flag anywhere cannot open Approvals at all.

Project-manager scoping is set per project on a person's Projects tab in Team. See roles and permissions for the full picture.

Manager self-approval

By default a manager cannot approve their own week — an admin has to. An admin can change this with the Manager self-approval setting under Settings. When it is disabled and a manager tries to approve their own row, they are told "Manager self-approval is disabled — an admin must approve your week." When it is enabled, managers can sign off their own time along with their team's. Owners and admins are never restricted this way.

For what the person on the other side experiences, see submitting a week for approval. To understand the lock that approval applies, see locked entries.