Time Trakkr made this page, and Time Trakkr is first on the list. That’s the bias, stated up front so you can price it in. Everything below it is ordered on merit, every figure links to the vendor whose price it is, and each entry says what that tool does better than ours — because a comparison where the author wins every row isn’t worth reading.
An agency doesn’t buy a time tracker to know how long something took. It buys one to answer three questions: what did this project actually cost us, is the retainer under water, and can we invoice this month without three days of chasing. Almost every tool here tracks time competently. They differ enormously in what happens after the timer stops.
The number that catches agencies out isn’t the headline price — it’s the tier the useful features live on. Profitability reporting and timesheet approvals are premium features nearly everywhere: on Harvest they mean the $14 plan rather than the $9 one, on Toggl Track the $18 plan rather than the $9 one, on Clockify the $7.99 plan rather than the $3.99 one. Compare the plan you would actually be on, not the one on the billboard.
The other axis worth settling before you shortlist is monitoring. Several tools here ship screenshots, activity scoring or GPS, and the table has a column for it. That is the right answer for field teams and for contracts that require evidence of hours worked. For a team billing clients on trust it tends to cost more in morale than it recovers in accuracy — a decision worth making once, deliberately, rather than discovering it halfway through a rollout.
| Tool | Price | Free plan | Invoicing | Profitability | Approvals | Monitoring | Imports history |
|---|---|---|---|---|---|---|---|
 Time Trakkr | Free during invite-only beta | YesFree for now; founding rate later | YesIncluded | YesIncluded, not a premium tier | YesIncluded | NoDeliberately not built. No screenshots. | YesHarvest, Toggl, Clockify tokens or CSV |
 Harvest | From $9/seat/mo billed annually ($11 monthly), plus usage fees | Yes1 seat, 2 projects | YesAll paid plans | YesEnterprise, $14/seat | YesEnterprise, $14/seat | No | YesCSV import |
 Toggl Track | Free for up to 5; paid from $9/user/mo annually | YesUp to 5 users | YesStarter, $9/user — PDF export | YesPremium, $18/user | YesPremium, $18/user | NoOptional private activity log | YesCSV import |
 Clockify | Free for unlimited users; paid from $3.99/user/mo annually | YesUnlimited users | YesStandard, $5.49/user | YesPro, $7.99/user | YesStandard, $5.49/user | YesScreenshots on Pro | YesCSV import |
 Everhour | $8.50/user/mo annually, 5-seat minimum | YesUp to 5 users, no integrations | Yes | YesCost rates and budgets | Yes | No | YesCSV import |
 TimeCamp | Free for unlimited users; paid from $3.99/user/mo annually | YesUnlimited users and projects | YesStarter, $3.99/user | YesBillable rates on Premium, $6.99 | YesUltimate, $9.99/user | YesOptional app and site tracking | YesCSV import |
 Hubstaff | From $4.99/seat/mo annually, 2-seat minimum | NoTrial only | YesTeam, $10/seat | YesBill and pay rates | YesTimesheet approvals | YesScreenshots, activity, GPS | YesCSV import |
 Timely | From $9/user/mo annually ($11 monthly) | NoTrial only | NoExports to invoicing tools | YesProject health and rates | YesPremium, $16/user | YesPrivate to the user by design | YesCSV import |
 Paymo | Free for 1 user; paid from $9.90/user/mo | Yes1 user, 2 projects | YesSolo, $9.90/user | YesPlus, $15.90/user | YesTimesheet approvals | YesOptional desktop tracker | YesCSV import |
| QQuickBooks Time | $20/mo base plus $8/user (Premium) | NoTrial only | YesVia QuickBooks | YesJob costing on Elite | YesTimesheet approvals | YesGPS and geofencing on Elite | YesCSV import |
 Productive | From ~$10/user/mo, 10-seat minimum | NoTrial only | Yes | YesThe core of the product | Yes | No | YesCSV and assisted onboarding |
 Scoro | From $19.90/user/mo annually, 5-seat minimum | NoTrial only | YesQuotes through to invoices | YesPer project and per client | Yes | No | YesAssisted onboarding |
 Beebole | Free for up to 5; paid from $9/user/mo annually | YesUp to 5 users | NoBilling rates, but exports out | YesAdvanced, $18/user | YesMulti-level, Essential $9/user | No | YesCSV import |
 TrackingTime | Free for unlimited users; paid from $3.75/user/mo annually | YesNo seat limit, but no rates or invoicing | NoExports for billing | YesBusiness, $10/user | YesPro, $5.75/user | YesOptional auto-tracking | YesCSV import |
 Jibble | Free forever for unlimited users; paid from $3.49/user/mo annually | YesUnlimited users | No | NoPayroll hours, not margins | YesTimesheet approvals | YesFacial recognition, GPS | No |
Prices verified 2026-08-09 from each vendor’s own pricing page — linked from the tool name so you can check rather than take our word for it. Per user per month unless noted. Vendors reprice without warning; if you find something out of date here, tell us and we’ll fix it.
The back office behind billable work: time, approvals, margin and invoicing in one plan, for teams that bill by the hour.
Nothing — this is our product. We’re first on this list because we wrote it, and the rows below say where the others are ahead.
The long-standing default for agencies that bill hourly, with the deepest invoicing and accounting integrations of anything here.
Invoicing and accounting. Harvest has been doing this for well over a decade, and its QuickBooks and Xero integrations, payment gateways and multi-currency handling are more complete than ours.
The tracker people actually enjoy using, with the widest browser-extension coverage in the category.
The act of tracking itself. The extension puts a timer inside a hundred-plus other tools, the desktop apps are excellent, and idle detection and reminders are better than ours. If your problem is that nobody logs their time, Toggl solves it more directly.
The volume play: a genuinely unlimited free tier and the lowest paid rates in the category.
Price, and it isn’t close. Unlimited users free is an offer nobody else here matches, and the paid tiers undercut everyone. It also has more integrations and a longer track record than we do.
A timer that lives inside the tool your team already works in — Asana, Jira, ClickUp, Trello, Basecamp, Notion.
Not being a separate app. Everhour embeds its timer natively in project tools rather than asking anyone to switch tabs, and for a team whose work already lives in Asana or Jira that’s a real advantage over us.
Time tracking plus attendance — kiosk clock-in, leave and overtime alongside the project timer.
Attendance. If you need clock-in terminals, overtime rules and billable-hour reporting in the same tool, TimeCamp covers ground we don’t, and its free tier carries unlimited users and projects.
Workforce monitoring first: screenshots, activity levels, GPS and payroll built around the timer.
Everything to do with proof of work and paying people. Screenshots, activity scoring, GPS for field teams and automated payroll are all things Hubstaff does and we have chosen not to build.
Automatic tracking: it records what you worked on and drafts the timesheet with AI, rather than asking you to start a timer.
Capturing time nobody remembered to log. The automatic memory of your day is the best answer in this list to the problem of hours reconstructed on a Friday afternoon, and we have nothing equivalent.
Project management and time tracking in one: Kanban boards, tasks, files and invoices around the timer.
Task management. Paymo is a real project-management tool with boards, Gantt charts, task dependencies and file proofing, none of which we do — if you want one tool instead of two, that matters.
Time tracking as an input to payroll, for teams already running their books in QuickBooks.
Payroll. If your accounts are already in QuickBooks, hours flow into pay runs with no integration to maintain — a genuinely hard thing to beat, and we don’t try.
A full agency operating system: pipeline, resourcing, budgets, billing and time in one place.
Running the whole agency. Sales pipeline, resource planning, forecasting and margin modeling are the point of the product, and it goes well beyond anything we do. The ten-seat minimum tells you who it’s for.
End-to-end professional-services management: CRM, quotes, projects, time, billing and reporting.
Breadth. Scoro replaces four or five tools, including the CRM and quoting side we don’t touch at all. If you want one system of record for the entire business, it’s the most complete answer here.
Timesheets with serious approval chains and reporting, built for organizations that get audited.
Approval workflows and reporting depth. Multi-level approvals, per-client rate rules and a genuinely powerful custom report builder go further than ours, and it handles multi-company structures we don’t.
Time tracking with task management attached, and a timeline view of the working day rather than a list.
The calendar view. Its timeline of the working day is clearer than our timesheet for spotting gaps. The free plan carries no seat limit either — though read the next column before treating that as free forever, because the useful billing features aren’t in it.
Attendance and clock-in, with facial recognition and GPS, for teams whose question is who is on shift rather than what a project cost.
The free plan, and attendance. Unlimited users free with GPS and biometric clock-in is the most generous offer in this comparison by some distance, and none of what it does for shift work is something we attempt.
Time Trakkr is free during the invite-only beta — so switching saves your entire current tracking bill.
Based on prices published on each vendor’s site as of 9 August 2026 (USD, before tax) — always confirm with the vendor. When Time Trakkr sets a post-beta price, early teams get a founding-team rate and advance notice.
For most small agencies it comes down to Harvest if invoicing depth matters most, Toggl Track if getting people to log time is the real problem, or Clockify if cost is the binding constraint. All three are safe choices. The differentiator is usually which tier you land on once you need profitability reporting and timesheet approvals, because those are premium features on nearly every tool here.
Between about $4 and $25 per person per month, depending far more on the tier than the vendor. Budget for the plan that includes approvals and profitability rather than the entry plan: realistically $8 to $18 per person for a tool that can answer whether a project made money.
Most of them, on a high enough plan — and that is the catch. Harvest puts profitability on its $14 tier, Toggl Track on its $18 one, Clockify on Pro at $7.99, TimeCamp behind billable rates on Premium at $6.99. Productive and Scoro build the entire product around it and price accordingly. Jibble does not do it at all, because it counts payroll hours rather than margins. Work out which plan the number lives on before comparing headline prices: it is almost always the plan you end up on.
Harvest was acquired by Bending Spoons in July 2025 and repriced from 1 January 2026. The per-seat rate became a base rate of $9 per seat per month billed annually, with usage fees for invoices, projects, clients and tasks charged on top. For a busy agency the total is no longer predictable from headcount alone, which is what has pushed a lot of teams to re-evaluate.
Most don’t, and several of the tools here treat it as optional or don’t offer it at all. It matters for field teams and for contracts that require evidence of hours worked. For a team billing clients on trust, it tends to cost more in morale than it recovers in accuracy — which is why we have chosen not to build it. If your contracts do require proof of work, Hubstaff is the right answer on this list and we are not a candidate.
Usually yes, though the quality varies a lot. Every tool here imports a CSV. Only a few will pull your clients, projects, rates, people and every historical entry across with their original dates so your old reports still reconcile — that’s the thing to test during a trial, because discovering it afterwards means running two tools in parallel for a year.
Switching from one of these? We import from Harvest, Toggl Track and Clockify with a token, and from anything else with a CSV — clients, projects, rates, people and every hour you have logged, with their original dates. Also worth reading: best time tracking software for freelancers.
Time, approvals, profitability and invoicing in one plan, for one person or fifty.
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