Submitting a week for approval

When your week is complete, you submit it so a manager or admin can review and approve it. Submitting is something everyone does for their own timesheet. Until you submit, your time sits as open, unreviewed entries; after approval, it locks so the numbers stay stable for reporting and billing.

If your workspace does not use approval

Submitting is optional for the workspace as a whole. An admin can turn it off under Settings → Preferences by unticking Timesheets are submitted for approval.

With it off:

• the Submit week for approval button is not shown on anybody's timesheet, and a week cannot be submitted;
• timesheets are not auto-submitted at the deadline;
• Approvals leaves the navigation;
• the "your timesheet is overdue" and "timesheets are waiting for your approval" reminders stop;
• invoices no longer warn about unapproved time, since none of it is approved.

Time is simply tracked: it still appears in every report and can still be invoiced.

Two things it leaves alone. Anything already submitted or approved keeps its status — approved entries stay locked, and the Approvals page still opens by its address (/approvals) so anything submitted earlier can be approved, or reopened to make it editable again. It cannot be rejected, because there would be no way to resubmit it. And missing-time reminders still send: those are about logging time, not about submitting it, and have their own switch under Settings → Preferences.

Submitting from the timesheet

You submit from your own timesheet, in Day or Week view.

1. Open Timesheet and make sure you are viewing your own week, not a teammate's.
2. Check that every entry for the week is in place.
3. Select Submit week for approval at the bottom of the page.

The button submits every open entry in that week at once. It is disabled when there is nothing to send; hovering shows "No open entries in this week to submit." After a successful submit you see a short note such as "3 entries submitted for approval," and your approver is notified by email (and Slack, if your workspace has it connected).

Submitting is per week. Move between weeks with the date arrows and submit each one on its own.

What the statuses mean

Every entry carries an approval status, and the message under your timesheet reflects the state of the week:

• Open — not yet submitted. Shown on the approvals side as Unsubmitted. You can edit these freely.
• Submitted — sent for approval and waiting. Your timesheet shows Submitted for approval. On the approver's screen this is Pending Approval.
• Approved — signed off by an approver. The week shows Approved & locked, and its entries can no longer be edited.
• Rejected — sent back to you. The week shows Rejected — edit and resubmit.

The deadline and auto-submit

Your workspace has a Timesheet deadline, for example "Friday at 17:00," set by an admin under Settings. It is the point by which your week is expected to be in.

An admin can also turn on Auto-submit timesheets at the deadline. When that setting is on, any open entries you have not submitted yourself are submitted automatically once the deadline passes, so nothing is left sitting as open time. When it is off, submitting is entirely up to you. You can check both values under Settings, shown as Timesheet deadline and Auto-submit.

Whether or not auto-submit is on, submitting early yourself is always fine, and it is the only way to send a week ahead of the deadline.

Editing after a rejection

A rejection is not a dead end. When an approver rejects your week, its entries are unlocked and returned to you for changes, with a note saying what needs changing. The note is in the notification and email, and on your Timesheet for that week until you resubmit. To act on it:

1. Open the week on your Timesheet and read the approver's note.
2. Correct the entries that need fixing — edit hours, tasks, or notes as usual.
3. Select Submit week for approval again to send the corrected week back.

Approved weeks behave differently. Once approved, entries are locked and you cannot edit them; if something genuinely needs to change, ask your approver to reject the week first so it reopens. For more on why an entry cannot be edited, see locked entries. For the reviewer's side of this exchange, see approving time.