Notes on time entries

Every time entry can carry a note describing what the time was spent on. Notes appear on the timesheet, in detailed reports, on client reports, and on an invoice when you bill tracked time — so they are usually the only record of what was done, as opposed to how long it took.

Making notes required

Owners and admins can require them: Settings → Require notes on time entries.

With it on, an entry cannot be saved without one. That holds everywhere time is recorded — typing an entry in the timesheet, stopping a timer, asking the assistant to log time, and integrations posting over the API — so there is no path that quietly skips the rule.

Two things it deliberately does not do:

• It does not rewrite history. Entries saved before you switched it on keep whatever notes they have. Turning it on is not a bulk edit.
• It does not block a running timer. You are asked for a note when the time is recorded, not when you start working.

If you need notes on some work but not all

There is no per-project or per-task version of this setting today — it is on or off for the whole workspace. Where only some work needs describing, the usual approach is to leave the setting off and use the approval step: a manager returning a week is the point at which a missing note gets asked for.

Reading them back

The Detailed time report lists notes alongside date, person, project and task, and exports them to CSV. On a project, expanding a task shows who logged the time; the hours link through to those entries and their notes.